Privacy Policy - Big Events Florida

Privacy Policy

Last updated: October 15, 2026

Big Events Florida is a brand of Big Events Southwest Florida LLC (“Big Events,” “we,” “us”). We provide wedding and event DJ services, photo booths and weekly bar entertainment. This policy explains what information we collect through https://bigeventsfl.com and our services, how we use it, and the choices you have.

1. Information we collect

  • Inquiry and booking forms. When you fill out our HoneyBook inquiry form or our “Book a Weekly Event” form (WPForms), we collect things like your name, email, phone number, event date, venue, location, event type, guest count, budget and any details you write in.
  • Contracts, invoices and payments. We use HoneyBook to send proposals, contracts and invoices and to take payments. HoneyBook and its payment processors handle your payment details; we do not store full card or bank numbers.
  • Email, phone and text. If you contact us, we keep the messages and your contact details.
  • Event photos and videos. Our photo booth and coverage may capture images and video of guests at events (see section 6).
  • Reviews and social media. If you review us on Google or interact with us on Facebook or Instagram, we see what you post publicly or send to us.
  • Automatic information. Like most websites, our hosting server logs basic technical information such as IP address, browser type, pages visited and the date and time. See section 4 for cookies.

2. How we use it

  • Answer inquiries, send quotes and book your event
  • Plan and perform your event and stay in touch about it
  • Send contracts and invoices and process payments
  • Send occasional updates or offers (you can unsubscribe anytime)
  • Share event photos with you and, where allowed, on our website and social media
  • Keep our website secure, fix problems and understand how it is used
  • Meet legal, tax and accounting obligations

3. Who we share it with

We do not sell your personal information. We share it only with service providers who help us run the business, and only as needed:

  • HoneyBook – inquiries, client portal, contracts, invoices and payments
  • WPForms / WordPress – our website forms
  • Hostwinds – website hosting and email
  • Google – email, Google Business Profile and web fonts
  • Facebook and Instagram (Meta) – our social media pages
  • Accountants, lawyers and other professional advisers
  • Law enforcement or others when the law requires it, or to protect our rights or someone’s safety
  • A buyer or successor if the business is sold or reorganized

These providers have their own privacy policies and are expected to protect your information.

4. Cookies and similar tools

Our website uses cookies and similar technology to make it work, remember settings and keep forms secure. The embedded HoneyBook form may set its own cookies and load a small tracking image from HoneyBook. Our pages load fonts from Google Fonts, which means Google receives your IP address. Some pages include features from WPForms and spam-protection services. As of the date above, we do not use Google Analytics or a Facebook (Meta) pixel. If we add analytics or advertising tools, we will update this policy. You can block or delete cookies in your browser settings; some parts of the site may not work without them.

5. How long we keep it

We keep inquiry information for as long as needed to respond and follow up, generally up to 3 years if you don’t book. We keep client records, contracts and invoices for as long as needed for the event and for tax and legal purposes, generally up to 7 years. Event photos may be kept in our archive and portfolio unless you ask us to remove them. When we no longer need information, we delete it or make it anonymous.

6. Event photos and videos

Guests may appear in photo booth pictures and event photos or videos. We may share them with our client and post a selection on our website and social media. We do not post photos of minors. If you appear in a photo and want it taken down, or you don’t want to be featured, email jason@bigeventsfl.com with a link or description of the photo. We will remove it from our website and social media accounts within a reasonable time. We can’t control copies others have already shared or downloaded. Clients can also tell us in advance if they don’t want their event featured.

7. Security

We use reasonable measures to protect your information, such as secure (HTTPS) connections, password-protected accounts and trusted service providers. No website or system is 100% secure, so we can’t guarantee absolute security. If a breach affects your personal information, we will notify you as Florida law requires.

8. Your privacy rights

Depending on where you live (for example, in a U.S. state with a consumer privacy law), you may have the right to:

  • Ask what personal information we have about you and get a copy
  • Ask us to correct information that is wrong
  • Ask us to delete your information
  • Opt out of marketing emails at any time (use the unsubscribe link or email us)
  • Opt out of any “sale” of personal information or targeted advertising. We do not sell personal information, and we do not share it for cross-context behavioral advertising.

To make a request, email jason@bigeventsfl.com or call (239) 653-7625. We may need to verify your identity before acting on it, and we will respond within the time the law requires (usually 45 days). We will not treat you differently for using these rights. If we deny your request, you can reply to ask us to reconsider. Some information we must keep, such as records needed for taxes, contracts or legal claims.

9. Children

Our website and services are not directed to children under 13, and we do not knowingly collect personal information from them online. If you believe a child under 13 has given us information, contact us and we will delete it.

10. Florida law

We are based in Florida, and this policy is governed by the laws of the State of Florida and applicable U.S. federal law.

11. Changes to this policy

We may update this policy from time to time. We will post the new version on this page and change the “Last updated” date. If the changes are significant, we may also let clients know by email.

12. Contact us

Big Events Southwest Florida LLC
4200 Glasgow Ct, North Fort Myers, FL 33903
Email: jason@bigeventsfl.com
Phone: (239) 653-7625